More and more companies are saying yes to iPhone usage. With the Apple iOS 4 now supporting corporate security, iPhone usage is up. While an iPad or laptop may be more powerful, there are times when pulling out a laptop isn convenient. But pulling out your iPhone that you carry with you everywhere anyway is totally convenient. In order to use your iPhone to open and edit documents, youl need a suite of productivity.
Best Office Apps for the iPhone
What is the best suite of apps for the iPhone? Microsoft Office doesn have any iPhone compatible suite. Microsoft Office Web Apps cloud-based suite doesn work on the iPhone and neither do Google Docs. So where do you go? You need to be able to open Office docs, since so many of your colleagues send you Microsoft docs.
Not all apps work on both iPhones and iPads. This is another dilemma. In many cases you will have to buy separate programs for each device. Dealing with strictly the iPhone, Galen Gruman, Infoworld, has researched and found some suggestions. According to Gruman, the office suite candidates are QuickOffice Mobile Connect Suite ($10) and DavaViz Documents to Go Premium ($17). (Apple iWork suite is not available for the iPhone.)
QuickOffice reads and writes to Microsoft Office file formats. QuickOffice word processor is easy to use and has basic formatting, such as font, text size, paragraph alignment, and lists. It does not have search and replace, which for me is something I use constantly. QuickOffice can connect to Box.net, DropBox, Google Docs, and MobileMe cloud storage, as well as to a computer directly over Wi-Fi. Of course it can also can email documents. It provides a Save As option, as well as an internal folder structure so that you can organize your documents. The spreadsheet portion of QuickOffice is very similar to Excel, which is a plus for all those Excel users. The sheet-to-sheet navigation is a bit awkward, and QuickOffice has neither charting tools, nor the ability to sort columns or rows, freeze panes, or hide columns or rows. QuickOffice can view, edit, or create presentations. QuickOffice iPhone version is not compatible with the Pad, or vice versa, so if you use both devices, youl need to buy a separate version for each.
DocsToGo is slightly easier to use than QuickOffice. It has a simple text editor with basic formatting options and the same cloud storage connection options. In addition, DocsToGo does have search and replace and word counting, another function I use constantly. The spreadsheet portion of DocsToGo has more functions than QuickOffice, including the abilities to search text, hide rows and columns, sort rows and columns, and freeze panes. It also offers a go-to-cell function and can display the spreadsheet in full screen. The DocsToGo suite lets you open PowerPoint files and add notes to them. It also has basic editing capabilities and can insert or delete slides, as well as edit text.
DocsToGo is InfoWorld choice of Office apps. You get more editing capabilities than in QuickOffice, and a slightly easier to navigate user interface. DocsToGo is a universal app, so it can run on iPhones and iPads, and one license covers all the devices for a specific user.
Which iPhone app is best for PDF files? With GoodReader ($3) you get the basic markup abilities that you would in Adobe Reader, such as notes, highlights, and even free-form. GoodReader also has some cool features and functions. It can also view Office files, text files, and pictures. It can play audio files and it comes with a Wi-Fi file-sharing capability to transfer documents to your computer.
The iPhone can open Zip files. The iPad also has problems. This is annoying, so you will need a good zip file extractor app. Gruman recommends ZipBox Pro ($2), which is straightforward to use and also works on the iPad.
The winning list of Office Suite apps for the iPhone is DocsToGo, GoodReader, and ZipBox-Pro. With this line up of apps, you will be able to get a lot of productivity from your iPhone. The world is changing and you need to keep up with the latest technology and tools to stay competitive. Not having an iPhone, I am grateful to people like Galen Gruman for researching out the various apps. I use my Droid X and Google Docs for much of my work, so information on the iPhone is appreciated.
Field of Science:Architecture
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